From the first agent to secure operations
Easily and securely deploy custom AI agents across your company
With SCALAN, companies can create and operate their own AI agents on a centralized platform. Departments work independently, while permissions, systems, models, and costs are managed centrally.
GDPR compliant
MADE IN GERMANY
AI models hosted in the EU
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Experimenting with AI is easy.
Operating it is not.
Companies make quick progress with initial AI applications like chatbots. However, as soon as the focus shifts to deploying AI agents for specific departments, current approaches reach their limits.
Three core problems prevent the deployment of high-ROI AI agents:
AI automation must be simple
Your workflows, rules, and systems are unique. However, building the right AI agents often requires specialized knowledge and significant training. This slows down adoption and creates barriers for users.
AI governance is critical as usage scales
A single AI agent is easy to manage. But with five or fifty agents, entirely new questions arise: Who is responsible for which agent? What are its permissions? What data does it use? What is currently running, and what does it cost?
AI agents must be reliable
Your workflows have clear guidelines, verification steps, and exceptions. If AI agents don't reliably account for these, you end up having to check results, make corrections, and handle missing steps yourself.
The four core areas for the successful deployment of AI agents
SCALAN integrates expertise, systems, governance, and operations into a single platform, enabling companies to easily build, securely manage, and sustainably deploy custom AI agents.
SCALAN is the operational framework for
AI agents
From the first use case to company-wide rollout.
As diverse as your work:
AI agents that fit your needs
From HR and Customer Success to Sales: Discover practical use cases for your AI agents that work with your rules, your knowledge, and your systems.
Human Ressources
HR Policy Answerer
Answers employee inquiries about HR policies quickly and clearly, based on company-wide guidelines.
Marketing
SEO-Briefing Writer
We research keywords, evaluate search intent, and use these insights to create SEO content briefings for structured, search-optimized content.
How an AI agent saves 90% of your time and boosts quality
We implemented a custom AI agent for invoice generation at a construction company in Bavaria. It reads signed timesheets, cross-references them with the original request, generates the draft invoice, and even identifies missing line items before they become a financial loss. Over an hour of manual work per invoice, completed in minutes.
~62h
Saved per Month
2x
Faster Payment
SCALAN pays for itself within just a few days
Our team ensures your investment pays off by launching your first AI agents for meaningful use cases and subsequently training your team to build their own AI agents using SCALAN.
Week 1
We analyze your potential use cases
We work with you to understand your workflows and identify the use cases that are worth implementing with AI agents.
Week 2-3
We build and launch the first AI agents
We introduce our platform, work with your team to create an initial set of customized AI agents, and validate them in a dedicated testing phase.
Week 4+
We train your team to build AI agents themselves
We train your team to identify profitable use cases and to build and operate effective AI agents for them.
AI agents that integrate seamlessly into your existing IT landscape
Hosted in Europe, connected to your existing systems, and accessible across multiple channels. You don't need a new system or an IT project to start saving time and money with AI agents.
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Built for customer data
Your AI agents work with sensitive information such as price lists, contracts, and customer data. We have integrated the necessary requirements for this from the very beginning.
GDPR Compliant
Hosting in Germany
EU AI Act Ready
Data Protection and Hosting
- Server location in Germany
- Your data is not used for model training
- Deletion policy and defined retention periods
Access and Approvals
- Roles and permissions for each team
- Single sign-on via your identity provider
- Human approval before critical steps
- Versioning of every change to an agent
Traceability and Costs
- Log of every action performed by an agent
- Audit-proof storage in accordance with GoBD
- Track costs per agent and month
- Export logs to your systems
Simple for users. Manageable for IT.
With SCALAN, business departments can deploy their own AI agents into production while IT sets the guardrails. It is easy to set up, centrally manageable, and independent of any single AI provider.
The department works independently. IT retains control.
Build and maintain AI agents where the expertise lives.
Departments build and modify their own agents using natural language. IT centrally defines which systems, actions, and models are permitted. This ensures that business-related changes remain within the department while technical responsibility stays with IT.
Explainable AI: Full transparency across all aspects of AI agents
Every action and every thought, fully traceable.
Every execution is fully logged: what was triggered, which capabilities were used, and what the outcome was. This ensures that the actions of your AI agents, including costs and process steps, remain transparent and traceable at all times.
A framework for many AI agents, without the IT overhead
New use cases don't have to turn into new IT projects.
Roles, permissions, models, and system access are managed centrally. Within this framework, departments can create and refine their own agents. This allows AI adoption to scale with your use cases rather than the size of your IT team.
You decide which AI model is the right fit for your company.
Stay flexible with providers, costs, and data privacy.
SCALAN doesn't lock you into a single AI provider. You decide centrally which models are permitted and can deploy the most suitable model for each specific task.
Full control over what your AI agents are permitted to do and what they are not.
Every agent is granted exactly the permissions they actually need.
Read emails, but do not delete them. Create drafts, but do not send them. SCALAN centrally restricts access down to individual actions. Anything that has not been explicitly authorized is technically inaccessible to the agent.
Questions we get from management and IT leaders
What is an AI agent and how does it differ from a chatbot?
A chatbot primarily answers questions. An AI agent can go further by independently processing tasks, utilizing information from various sources, and executing actions within connected systems according to defined parameters.
With SCALAN, these become permanently usable agents for specific company processes.
With SCALAN, these become permanently usable agents for specific company processes.
Which tasks are AI agents suitable for in a company?
Recurring processes that require information to be checked, categorized, or processed between different systems are particularly suitable.
This can include, for example, document processing, customer inquiries, internal research, sales tasks, or administrative procedures. The key is that the task, the knowledge required, and the permitted actions can be clearly defined.
This can include, for example, document processing, customer inquiries, internal research, sales tasks, or administrative procedures. The key is that the task, the knowledge required, and the permitted actions can be clearly defined.
How secure are AI agents with SCALAN?
SCALAN doesn't just limit which systems an agent can access; it also restricts the specific actions it can perform within them.
For example, an agent can be granted permission to read emails and create drafts without being allowed to send or delete messages. Anything that hasn't been explicitly authorized is technically inaccessible to the agent.
For example, an agent can be granted permission to read emails and create drafts without being allowed to send or delete messages. Anything that hasn't been explicitly authorized is technically inaccessible to the agent.
Which systems and data is an AI agent permitted to access?
You or your company decide that.
In SCALAN, you centrally define which systems are connected and which actions are available to an agent within them. Knowledge and context are also managed centrally and assigned specifically to individual agents. This ensures that each agent only has access to what they actually need for their tasks.
In SCALAN, you centrally define which systems are connected and which actions are available to an agent within them. Knowledge and context are also managed centrally and assigned specifically to individual agents. This ensures that each agent only has access to what they actually need for their tasks.
Is SCALAN GDPR-compliant and where is the data processed?
SCALAN is designed for GDPR-compliant use in corporate environments and is operated in Germany.
The AI models offered are hosted in Europe in compliance with the GDPR. This allows companies to factor their data protection and data processing requirements into their model selection.
The AI models offered are hosted in Europe in compliance with the GDPR. This allows companies to factor their data protection and data processing requirements into their model selection.
Can I use different AI models and providers?
Yes. SCALAN provides you with various models from individual AI providers.
Companies can centrally determine which models are available and deploy the appropriate one for each specific process. This allows for a balanced assessment of quality, costs, and data processing requirements.
Companies can centrally determine which models are available and deploy the appropriate one for each specific process. This allows for a balanced assessment of quality, costs, and data processing requirements.
Who creates and maintains the AI agents during ongoing operations?
Departments can create and evolve their own AI agents.
The process description remains an integral part of the agent and can be adjusted, tested, and published using natural language. IT continues to define the technical framework, including systems, permissions, and models. This ensures that functional changes remain where the expertise resides.
The process description remains an integral part of the agent and can be adjusted, tested, and published using natural language. IT continues to define the technical framework, including systems, permissions, and models. This ensures that functional changes remain where the expertise resides.
How do I keep track of what my AI agents are doing?
All processes are logged in detail within SCALAN and displayed transparently on a dashboard.
You can see what triggered a process, which capabilities were used, what the outcome was, and the costs incurred. Changes are versioned, and agents can be paused whenever necessary.
You can see what triggered a process, which capabilities were used, what the outcome was, and the costs incurred. Changes are versioned, and agents can be paused whenever necessary.
What is an AI harness and what sets SCALAN apart?
An AI harness is the technical execution and control layer surrounding an AI model. It provides context and tools, orchestrates model and tool calls, and manages permissions, approvals, and error handling. SCALAN is an AI harness that serves as an operational platform for custom AI agents within enterprises.
What makes SCALAN unique is that its 'execution loop' and therefore its AI agents are specifically designed for reliable operation within enterprise processes. The resulting stability is a key differentiator for SCALAN.
What makes SCALAN unique is that its 'execution loop' and therefore its AI agents are specifically designed for reliable operation within enterprise processes. The resulting stability is a key differentiator for SCALAN.
How do I get started with SCALAN in my company?
The best way to get started is to identify a specific process where an AI agent can deliver measurable value. We recommend scheduling an initial, complimentary consultation to begin.
Together, we will define the use case, required systems, and necessary permissions. We will then set up your first agent and transition it into production. Once that is complete, other departments can build their own agents within the same centralized framework.
Together, we will define the use case, required systems, and necessary permissions. We will then set up your first agent and transition it into production. Once that is complete, other departments can build their own agents within the same centralized framework.
Next step
Find out in 15 minutes if an AI agent makes sense for you.
You show us how your process works today. We’ll give you an honest assessment of whether and how an agent can take it over—no sales pitch. You decide if it’s a good fit.
What to expect
Initial calculation: how many hours you can save per month
15-minute call with an automation expert
Honest assessment of feasibility and effort
Your contact person
Tobias Veit-Seidl
Founder
"I will personally review your use case and give you an honest assessment of whether an agent is worth it."
Send us a quick note
Thank you, we will be in touch.
Tobias will reach out to you personally via email to suggest some times.
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SCALAN is software designed to easily create and securely operate custom AI agents in mid-sized companies and SMEs.
